KEY DOCUMENTS

Joint Programme Memorandum

The Joint Programme Memorandum is the initial document guiding the implementation of G-RAP. In February 2004, it formed the basis for the agreement between development partners to pool their resources to support civic engagement in pro-poor policy processes in Ghana. To this extent, the document outlines the time frame for the programme, systems for grant management, the governance structure, objectives and means of verifying the attainment of those objectives and risk analysis of the project. It is an “open document” following lessons learned over time. Systems it describes in draft form have evolved since, such as its Logical Framework which was revisited in June 2005 and again in December 2007.

In the process of developing a concept into a funded programme, donors often use a so-called White Paper. This concise document, produced very early on in the process, illustrates the ideas the G-rap concept is based upon. A White Paper is often produced for internal purposes, e.g. as a basis to prepare an inter-donor memo of understanding, to free donor budget to finance the programme development process - to get from ideas, via concept to a fully matured programme proposal. The paper could be seen as a baseline for the G-RAP concept development process.

More information on the initial ideas around G-RAP and its early days can be found in interviews with David Kuijper (interview 1) and with Bernice Sam, Emmanuel Akwetey and Hans Determeyer (interview 2)

• Interview - G-RAP in its early days (1)
• Interview - G-RAP in its early days (2)

Logical Framework (revised version of June 2005)

The G-rap Logical Framework outlines the goals and objectives of the programme, verifiable indicators for these goals and means of verifying these indicators. Progress is reported against the Framework, thus allowing for a consistent representation of the programme’s evolution. Frameworks can serve as a backbone to keep a programme or project close to its core objective. To avoid a risk of “framework rigidity”, the backbone should be seen as a “living document” allowing an initiative to actually flow and evolve over time in response to changing circumstances.

The next revised version of the Framework is expected to be adopted in March 2008, reflecting changes made to the programme after its Mid-Term Review in 2007.

G-RAP Grant Process Flow Chart

The Grant Process Flow Chart provides a one page overview of all the steps in the G-rap grant processes. The top part shows process of election and approval for the aspiring organisation; the buttom part shows the process for the grantee.

G-RAP Mid-Term Review 2006

The G-RAP Mid-Term Review report was presented by Dr. David Brown (ODI-UK) and Dr. Nicholas Atampugre (CaRoRa Consult-Ghana) in January 2007. The report recommends a number of fundamental changes in the design and focus of the programme and a simplification of systems in the grant making procedures of the pooled G-rap Fund. Furthermore, its findings indicate a need to review the governance set-up of the programme.

G-RAP Mid-Term Review 2006, Aide Memoir

The Aide Memoir summarizes the findings of the Mid Term Review. It was presented at the end of the field work, conducted in September and October 2006.

Expression of Interest

Standard format to be used for all institutions interested in G- rap funding
Organisations interested in G-RAP funding can submit information using the standard format Expression of Interest. The form elicits information from aspiring applicants that enables to assess each expression of interest objectively.